The Secretary of State’s office has received calls regarding the legitimacy of solicitations that are being mailed to numerous Maine corporations from a company named Corporate Records Service. These solicitations urge corporations to file information and send a payment in the amount of $125 by July 13 in order to complete an Annual Minutes Requirement Statement. This is a scam and is not being sent on behalf of the Department of the Secretary of State.

Corporate Records Service sent out a similar request in January of this year, hoping to reel in funds from unsuspecting entities by using statute citations regarding corporate records and annual meetings. Maine corporations are not required to file corporate minutes with the Secretary of State’s office

“At first glance, this solicitation may look official; however, it is important to remember that any official notice a business receives from the Secretary of State’s office will contain the Maine state seal, the Secretary of State’s name, and contact information for the Bureau of Corporations, Elections and Commissions (CEC),” said Secretary of State Matthew Dunlap in a June 19 press release.

Those with any questions or concerns regarding these solicitations are asked to contact the Division of Corporations at 624-7752. To view an example of the mailing, visit