Member of the Camden-Rockport-Lincolnville and Penobscot Bay Regional Chambers of Commerce will be holding simultaneous but separate meetings on Wednesday, June 22 at 6 p.m. to vote on whether to consolidate into one regional chamber. Members are urged to arrive by 5:45 p.m. to allow time to check in and take their seats before the meetings are called to order.

The Camden-Rockport-Lincolnville Chamber meeting will take place in the Strom Auditorium at Camden Hills Regional High School: the Penobscot Bay Regional Chamber will gather in the auditorium at Rockland District High School. Voting members of both chambers have been sent a packet containing the Plan of Consolidation, bylaws, and other supporting documents, as well as an official meeting notice and a proxy vote form.

Members can either vote in person or by proxy. Businesses who hold memberships in both chambers can vote in both meetings (again, either in person or by proxy).

Voting by proxy is easy. Members can mark their preference on the ballot they were sent, fill out the business information section, and mail it to drop it by the appropriate chamber office any time through June 22 at 5 p.m. If a member does not want the chamber to open the envelope in order to check in the business as having voted, they can simply mark the envelope with both the words “Do not open” and with the business name and the chamber will pass the envelope on to the law firm Eaton Peabody.

When it comes to the vote the actual counting will be done by a neutral third party: the inspector of election. In this case the Inspector of Election for both meetings will be the law firm of Eaton Peabody (proxies will be voted and counted only on that night, along with the ballots of those present). Eaton Peabody and their helpers will be the only ones who tally the votes at both meetings. The chambers- staffs or boards- are not involved in the counting.

It is expected that results of both votes will be publicly available Thursday, June 23 at 9 a.m.

Members with questions about the consolidation vote, proxies, or any other related subject are invited to email or call either chamber office for more information.